| Our Best Selling Add-Ins |
|
|
| Shopping Cart |
|
|
|
|
|
 | How To Print Emails |
|
|
How to print emails and attachments in Microsoft Outlook®
Printing emails is important when you need a hard copy. In Outlook there are two ways to do this,
depending on if you want to print a single email or a group of emails. To print a single email,
follow these instructions:
How to print email in Outlook:
- Open the email you want to print
- Choose File ... Print
- In the Print dialog that shows up, choose your options then click Ok
Note that if you check the box to print attachments, they will print to the default printer only.
Printing many emails is accomplished by following these instructions:
How to print emails in Outlook:
- In the main Outlook window, select the emails you want to save
- Choose File ... Print
- In the Print Dialog that shows up, choose your options then click Ok
Note that you can print emails in table style instead of memo style, which gives you the
From recipient, Subject and other details in a concise format.
Outlook can also print emails as they come in by using rules. To do this, follow these instructions:
How to print emails using rules in Outlook:
- In the main Outlook window, choose Tools...Rules and Alerts
- Select New Rule
- Select Check messages when they arrive, then click Next
- Select all the conditions you need to filter only the emails you need to print, then click Next
- Check Print it, then click Next
- Add any exceptions, then click Next
- Give the rule a name, then click Finish
Outlook makes it easy to print emails but it is sometimes limited. For instance Outlook only prints attachments
to the default printer, printing of emails and attachments sometimes is out of order, sent emails cannot be
printed automatically, and emails (and attachments) cannot be printed automatically to non-default printers.
To correct all these problems, an add-in like our Auto Print
must be used. To automatically print emails and/or attachments, follow these instructions:
How to automatically print emails and/or attachments using Auto Print:
- Click on the Sperry Software icon in the main Outlook toolbar
- Click on the add-in's "AutoPrint Incoming Email" tab
- Choose an Outlook folder to watch for like the Inbox
- Choose the appropriate filters, or all incoming emails
- Choose what to print, either emails, attachments, or both
- On the Print Settings tab, select the printer
Note that with the add-in, you can select the Sent Items folder as well, which effectively prints
sent emails. Also, you can control which pages get printed, how many copies to print, or which
types of attachments get printed (for instance, just PDF types).
The add-in also prints emails in batch.
Similar to when they are printed automatically as they arrive, to print an entire folder follow these instructions:
How to batch print emails and attachments in a folder:
- Click on the Sperry Software icon in the main Outlook toolbar
- Click on the add-in's "Print Now" tab
- Choose an Outlook folder to print like the Inbox
- Choose the appropriate filters, or all emails and attachments
- Click the Print Now button
The add-in handles printing the emails and the attachments in order.
Need more information?
Download a free trial version of our Auto Print add-in.
HowTo-Outlook is a great resource for learning more about how to print emails in Outlook.
Feel free to also chat with us by clicking on the "Live Help" icon in upper right.
|
|
|
Home, Corporate Sales, Federal/State Sales, Our Guarantee,
Upgrade Policy, Privacy Policy, Sitemap, About Us, Blog, KnowledgeBase
|
|
Questions or problems regarding this web site should be directed to webmaster@sperrysoftware.com
Copyright © 2012 Sperry Software, Inc. All rights reserved.
|
|
Microsoft Outlook ® and Microsoft Outlook Express ® are a registered trademarks of Microsoft Corp.
|
|
| |  |
Chat with our Sales Team! |
|
|
|
|
|
|
|
|
