The Problems
Autocomplete Errors
40% of professionals accidentally send emails to wrong recipients due to Outlook’s autocomplete feature. Safeguard Send displays full email addresses and highlights external domains in red, requiring explicit confirmation before sending.
Regulatory Non-Compliance
GDPR and CPA violations from leaked personal data can result in fines exceeding $50,000 per incident. Safeguard Send for Microsoft 365 scans emails for 12+ risk patterns, including Social Security numbers and case-specific keywords.
Operational Disruption
Recent data reveals that 64% of health, defense, and law firms experience accidental data leaks via email, with the average data breach now costing $4.88 million. Accidently replying to all in an email is a leading cause of errors and can slow email servers to a crawl.
Safeguard Send for Microsoft 365
What’s needed is a seamless Outlook add-in that prompts users before risky email sending that reduces breaches, boosts compliance, and improves security awareness-without disrupting workflow. Safeguard Send for Microsoft 365 is an Outlook add-in that prevents costly email mistakes by prompting users before risky sends, helping them to think before the email gets sent.
How It Works
Safeguard Send for Microsoft 365 helps users to eliminate “reply-all” mishaps and misaddressed emails through a variety of ways:
Flagging External Domains
Visual alerts for emails sent outside firm-approved external domains. Shown above, this is the most common use of the add-in.
Blocking Restricted Addresses
Define rules to prevent emails to opposing counsel or unauthorized experts, catch sensitive data, or warn about GDPR/PII related information.
Reply-to-All Alerts
Warnings about reply to all responses in company-wide emails keeps email servers running smoothly and prevents costly mistakes.
Safeguard Send for Microsoft 365 has significantly enhanced our
confidence in email security across our organization. Since moving to the
cloud-based version for Microsoft 365, an average of 4.8% of emails are
revised after users are prompted by Safeguard Send—demonstrating its
real impact in preventing misdirected or incomplete messages. The
solution is now indispensable in our workflow, and the support team is
always responsive and knowledgeable. Safeguard Send is both a reliable
solution and a trusted partner.
– Emmanual Mozes, IT Manager, Enser Corporation
Effortless Control, Seamless Compatibility, and Easy Deployment
Experience unmatched flexibility, broad compatibility, and hassle-free rollout—so your team stays protected and productive from day one.
Centralized Control
Tailor every prompt and rule to your firm’s needs, manage your subscription, and access reports all through a centralized dashboard.
Works Where You Work
Enjoy full support for classic desktop Outlook, new Outlook, Outlook on the web, and Outlook on Mac.
Instant Deployments
Deploy directly from Microsoft Azure Marketplace using Microsoft Admin Center—no more manual installs on every desktop.
Find Out More
Learn more about Safeguard Send for Microsoft 365 and how it can help your users avoid making mistakes when sending emails, the three steps to install, and our pricing options.
