Description
We’re all familiar with that helpful dropdown in Outlook when going to type an email address…it suggests names that we’ve emailed before, making it quick and convenient to add the user. That Outlook feature is called Autocomplete.
But, because people will occasionally accidentally select the wrong recipient (usually when in a rush) some companies have resorted to turning off the feature altogether, slowing productivity in Outlook.
But now you can…
Prevent mistakes and ensure accuracy by automatically cleaning out your Outlook autocomplete list, sometimes called an autofill cache and purging stored addresses.
This Outlook Autocomplete Manager add-in will automatically remove people (optionally only those that are external to your organization) from your autocomplete cache once a day (or once a week, or whatever schedule works best for you including immediately with an on-demand Clean Now button). When done, your To field dropdown selections will be limited to just those people in your company.
This Outlook feature is known by several names – autocomplete or autofill, and it used to be known as the nickname cache (complete with an NK2 file!) but regardless of which name you use, you know that unauthorized disclosures in emails occur every day. But you can help stop them by having your autocomplete list cleaned out on a regular basis.
Features
- Cleans out the nickname cache on a daily basis, or every N days, or immediately on demand
- Optionally only cleans external addresses, leaving all company nicknames intact (so that the autocomplete feature can be left on in the organization)
- Imports NK2 files (but not export)
- Integrates directly into Microsoft Outlook
- Easily enable/disable the add-in
- Works with Office 365, Outlook 2019, 2016, 2013, and 2010 (both 64-bit and 32-bit), and Outlook 2007
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Downloads
14-Day Trial Downloads
Version 8.0:
Version: 8.0
Last Updated On: 2022-09-28
For Windows 11, Windows Server 2016 or higher;
And Office 365, Outlook 2021, Outlook 2019, and Outlook 2016
Autocomplete Manager for Microsoft 365/Office 365/Outlook 2021/2019/2016 (32-bit)
Autocomplete Manager for Microsoft 365/Office 365/Outlook 2021/2019/2016 (64-bit)
Version 7.1:
Version: 7.1.7643.16144
Last Updated On: 2020-12-04
For Windows 10, Windows Server 2012 or higher;
And Office 365, Outlook 2019, Outlook 2016, and Outlook 2013
Autocomplete Manager for Office 365/Outlook 2019/2016/2013 (32-bit)
Autocomplete Manager for Office 365/Outlook 2019/2016/2013 (64-bit)
All downloadable add-ins:
View the list of all our downloads (in alphabetical order)
Info:
Note that administrators can turn off the autocomplete feature altogether, but Sperry Software customers asked us to produce an add-in that was more selective. So, this add-in clears out the list only when Outlook first starts so that as Outlook is used, some gains in productivity can be realized throughout the day, especially when sending to your most frequent recipients but without the fear that you might send to an unintended recipient.
The ability of the add-in to work on just auto-complete list entries that do not belong to your company domains is a step further in productivity while ensuring safe email correspondence because it will not remove your colleagues from the list.
You can read more on our blog article titled Mitigating Risks of Using the Autofill Feature in Outlook.
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