Do you need help controlling internal spam? Internal spam are those emails
that are responded to when a well-meaning user inadvertently sends out a corporate message to
everyone on a large list.
They usually contain ever so helpful messages like "Unsubscribe me" or "You sent this to everyone?
Why?" - and the problem is not the initial response, but all the responses after that, because they
bring the email servers to their knees.
Reply To All Monitor helps to avoid these disasters by warning users that they are about to reply to everyone. This simple check is enough to prevent the majority of errors.
The add-in has four built in checks:
...prompts when a reply to all is going to occur
...removes your own name from the list of recipients
...prompts you when it looks like you were BCC'ed on the message
...prompts when you click the "Reply" instead of the "Reply To All" button and there is more than one recipient
Features and Benefits
Prompts when a reply to all is going to occur, to prevent replies going out to everyone in a large distribution list, and to prevent confidential or embarassing information from going to the wrong people
Optionally only prompts when a reply is destined to go outside your company domains
Removes your own name and address from the list of recipients, to save time
Prompts you when it looks like you were BCC'ed on the message, so that you don't inadvertently reveal that you were the recipient of the blind carbon copied (BCC) message
Prompts when the "Reply" is clicked (instead of the "Reply To All") and there is more than one recipient - to keep everyone in the loop the first time around
Allows the text of each prompt to be customized
Independently control each of these features
Works with, but does not require, Microsoft® Exchange Server
Integrates directly into Microsoft® Outlook® for easy access
Works with Microsoft Outlook 2010 (both 64-bit and 32-bit), Outlook 2007, 2003, 2002 (aka XP), and 2000
All of these features are individually controlled, so that you can just use one or the other independently. And like
all the Sperry Software add-ins, they work with Microsoft Exchange but don't require it, requiring just Microsoft Outlook 2000 or higher.
More Info: My name keeps appearing when I click reply to all. Why does this happen?
"If you have more than one e-mail address, Outlook will include your mail in the reply
to all as it cannot parse the address to whom the original mail was sent. If there is
only one mail address for you in Outlook, it will not include you in the reply to all."
- Milly Staples [Outlook MVP]
Note for Exchange users:
The add-in will work with Exchange or without, but you might be interested in this answer to a post on Usenet:
"If you are a Microsoft Exchange user, your internet address is always considered a proxy/secondary address.
The Exchange Administrator can help you avoid your email address showing up by using the ResolveP2 key on
the Internet Mail Connector/SMTP Virtual server that accepts mail for the site."
White Papers and Press
Our white papers show
why having a solution like ours helps not only to avoid internal spam and
potentially embarrassing situations, but also how it saves disk space by preventing the unneeded
responses in the first place.
Corporate customers - Sperry Software offers signficant volume
discounts and custom builds for those firms interested in purchasing volume licenses.
Do you need to prevent information from leaving your corporate domains via email when you send
as well? If so, be sure to check out Safeguard
Send Add-In for Outlook. It will prompt you when you are composing or replying to certain people,
sending an email to too many people, sending an email that is destined to go outside the company
domains, plus other safeguard measures.
Added support for Windows 7, Outlook 2010 64-bit and Outlook 2010 32-bit.
New version supports displaying the confirmation even when you right click and select Reply To All. Previous versions did not respond to this event.
Fixed error that prevented sending when viewing items in the Outbox.
Improved the help engine.
Upgraded to work with the newest version of the Microsoft® runtimes (Visual Studio® Service Pack 6).
"Fixed initial SMTP address fetch which caused a problem when ""Remove Self"" option was enabled."
"Added the ability to warn when you are going to reply to all AND you were BCC'ed on that email so you don't inadvertently ""spill the beans"" that you were a BCC recipient."
Added the optional ability to warn when you reply and there were people CC'ed on the message so that you don't have to repeat yourself later on.
"Changed the way the original Reply To All Monitor works so that it prompts you immediately if you want to reply to all, rather than waiting until the ""Send"" button is clicked (so that you don't lose all the composed text)."
Improved help system including HotHelp, which are instructions that appear when you need them most
Created a new Outlook toolbar for easier add-in configuration
Upgraded to work with multiple Outlook profiles on the same machine
Also fixed the bug where multiple copies of the email were saved (one in the Sent Items, one in the Outbox)
Fixed a bug that prevented the Reply To All Self Removal feature from working when the Reply To All Confirmation button was checked and HTML emails were the default format
"Fixed stickiness of ""Enable Self Removal"" checkbox"
Fixed bug when using multiple reply to all buttons simultaneously
Growing your business? Our Send Individually Outlook add-in sends an email to each of your recipients, with just one person's name in the To field which increases your response rates. Click here to find out more.