Subject: Upcoming Changes To Your Email Process
Dear [User],
We are excited to announce that we will be making your email more secure within the next few weeks. This change will bring many benefits to our organization, particularly improved security and lessoning the chance of making a mistake while sending emails.
During the migration, you can expect some changes to your email experience. In particular, warning prompts like this one will be soon be shown after you click Send:
[Image of typical warning prompt]
In order to actually send the email, you must click on the Yes/Ok button. Clicking on the No/Cancel button returns you to the edit the email stage.
[Other instructions regarding under what conditions particular rules show (if you have more than one), confirming individual recipients, removing recipients, etc.]
We understand that change can be difficult, but we are committed to making this transition as smooth as possible. We will provide you with detailed instructions on how to use the new features as we get closer to the migration time. We will also be available to answer any questions you may have.
Thank you for your cooperation and support during this exciting time. We look forward to providing you with a better email experience.
Sincerely,
[IT Manager]