Quick Text Hotkeys Pro


Start responding to your emails faster and save time with the Quick Text Hotkeys Pro add-in. This Outlook add-in, just like it’s little brother Quick Text Hotkeys, inserts your predefined text with a click of a toolbar button or function key but so much more!

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SKU: B70166 Category:


Start responding to your emails faster and save time with the Outlook Quick Text Hotkeys Pro add-in. This Outlook add-in, just like it’s little brother Quick Text Hotkeys, inserts your predefined text with a click of a toolbar button or function key. Similar to a text macro or Word’s AutoText feature, it’s just one click to insert as much text as you need. Perfect for inserting frequently used responses to tech support, or for inserting answers to frequently asked questions (FAQs).

You can increase your professional responses by crafting a perfectly worded response one time, then use that same phrase again and again – the quality of your responses won’t vary from one email response to the next, and you will be able to get those well thought out bits of text quickly.

In addition, you can standardize on your companies responses. By sharing your responses with others in your organization, you can put forth a more unified message leading to more clarity with your recipients.

One of the best features of this Outlook Quick Text Hotkeys Pro add-in is that it can automatically insert a personalized greeting when you click Reply. What’s the first thing you do when you go to reply to am email? You type “Hi Mike”, or “Hi Chris”, then hit enter two times, then possibly a tab (or 5 spaces) then you finally start typing your message. But with this add-in all that is done for you as soon as you click reply. If looks at the email address you’re replying to, looks up that person’s first name, and inserts it right into the email and even hits the enter key twice for you (along with 5 spaces if you want!).

And if that wasn’t enough, you can also now set any toolbar button to also automatically send the email after performing it’s insertion. One click responses will definitely shorten the amount of time you spend in email!

This Pro version also has other powerful features that are not in the standard version, for instance the Pro version:

  • Allows you to insert images along with your text
  • Optionally inserts a greeting with the recipients first name, last name, of full name
  • Optionally inserts the current date/time in many different formats (like just the current month, or dd/MM/yyyy, etc)
  • Optionally inserts a date/time based off of today’s date/time, including an offset (like last day of the month minus 7 days)

See this table to compare the difference between the versions.

Start generating rapid response emails today. Download a free 14-day trial by clicking the Download a Trial button above.

“Best time saver for companies that want to improve customer service for their business via faster response times in order to address customer needs.”

– Joe Vawters, TX, United States


  • Saves time by inserting predefined text with a single click
  • Optionally inserts the current date and time with a dynamic offset (like minus 7 days)
  • Supports inserting HTML, including images
  • Supports inserting directly into the Subject line or email body, or both!
  • Create toolbar buttons to insert your text
  • Optionally Create toolbar buttons to insert your text
  • 2 years of chat, email, and phone support
  • 2 years of free upgrades
"I am a consultant, so being able to time and date stamp tasks with my name to notes, email communications in Outlook is very important and useful because I am able to send status reports from Outlook that show chronological details that clients can follow. A neat feature I discovered is that by having all those date stamps in the notes of my Tasks I can enter the date in the Search window of my To Do List and everything I did that day will sort out." - Doug Bates, Restaurant DNA Consulting Read more reviews from customers like you


  • Allows you to map text to functions keys or keyboard keys in combination with Ctrl, Shift, and Alt buttons
  • Stores an unlimited number of text entries
  • Optionally inserts the current date and time along with your other text
  • Supports many different date and time formats
  • New! Supports full HTML based insertions
  • Automatically inserts the text at the cursor as if you typed it in at the keyboard yourself
  • Supports insertions directly into the Subject line of an email
  • Easily recall your mapped hotkeys with a toolbar button that displays your quick text entries
  • Optionally create buttons to add to your toolbar to your quick text entries
  • New! Map multiple entries to a single function key or toolbar button
  • Supports all formats - works with plain text, RTF or HTML formatted items
  • Works with Office 365, Outlook 2019, 2016, 2013 Outlook 2010 (both 64-bit and 32-bit), or Outlook 2007

*Click on the images to enlarge. Quick-Text-Hotkeys-Sample Quick-Text-Hotkeys-Listing Quick-Text-Hotkeys-Entry Quick-Text-Hotkeys-Settings

Here are several screenshots showing three sample hotkey entries along with three toolbar buttons that have been configured to show up when composing an email. Your most frequent text strings can be inserted with the click of a button.


14-Day Trial Downloads

Version 7.1:
For Windows 10, Windows Server 2012 or higher;
And Office 365, Outlook 2019, Outlook 2016, and Outlook 2013
Quick Text Hotkeys Pro for Office 365/Outlook 2019/2016/2013 (32-bit)
Quick Text Hotkeys Pro for Office 365/Outlook 2019/2016/2013 (64-bit)

All downloadable add-ins:
View the list of all our downloads (in alphabetical order)

Lawyers and law firms will find this add-in indispensable since the add-in can, when composing an email, add a toolbar button that will insert phrases like "ATTORNEY/CLIENT PRIVILEGE COMMUNICATIONS" into the subject of an email.

It's perfect for email support, customer emails, and anywhere where repetitive text is frequently needed.

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