How many times have you accidently included recipients from two different domains using that little dropdown in the To field of Outlook? Or worse, how many times have you seen messages go outside the domain of your company when people were told not do so, or only under certain circumstances? These actions not only waste time and money but in some cases jeopordize the company from a competitive angle or legal standpoint.
Sperry Software is leading the way in a new trend that is developing in email – getting senders to think before they hit the Send button.
Corporate customers – Sperry Software offers signficant volume discounts and custom builds for those firms interested in purchasing volume licenses.
Do you need to prevent emails from going to large groups when you reply to all? If so, be sure to check out Reply To All Monitor Add-In
for Outlook. It will prompt you when you are inadertently replying to everyone, saving the company from “internal spam”.
FeaturesOne way to give yourself and your employees a chance to think about what they are going to send before they allow their messages to go out is to use the Safeguard Send add-in. It will prompt you with a customizable message whenever you...
- ...send an email outside your company's domains
- ...send an email to a specific email address or domain
- ...send an email that contains keywords (that you select)
- ...send an email when it has more than N recipients (you define N)
- ...send an email that has a blank subject
- ...send an email that contains US social security numbers
- ...send an email that contains credit card numbers
- ...send any email
All of these features are individually controlled, so that you can just use one or the other independently. And like all Sperry Software add-ins, they work with Microsoft® Exchange® but don't require it, requiring just Microsoft Outlook® 2000 or higher.
While there are server-side solutions available for some of these issues, it can only help to give yourself and your employees a chance to think about the message they're sending - before it wastes server time and bandwidth. Doing so helps you to minimize risk and it makes a great additional line of defense against the misuse of email by employees.
You'll be amazed at how much time can be saved and how much the amount of "internal spam" will be reduced once you ask senders to just take a moment before hitting the Send button.
Our white papers show why having a solution like ours helps user to think before they send, and also what to look for in an add-in vendor.
Safeguard Send White Paper
Outlook Email Tools: Save Time and Money while Reducing Risk